Email Automation for Kindergartens & Nurseries
Stop spending hours writing individual emails to parents. MailerBit automates monthly fee reminders, event announcements, and parent updates — each personalized with the child's name, fees, and activities. Set it up once, and it runs every month on its own.
The Problem
Hours Writing Emails
Every month you sit down to write individual emails to 50, 100, or 200 parents — each with different fees, meal counts, and extra activities. It takes hours of copying, pasting, and double-checking amounts.
Forgotten Reminders
With everything else on your plate — managing staff, handling parents, planning activities — fee reminders slip through the cracks. Parents pay late because they simply weren't reminded on time.
Tedious Fee Calculations
Base tuition, meals, extra activities, sibling discounts — every child has a different total. Calculating and typing each amount manually into individual emails is exhausting and error-prone.
How MailerBit Solves This
Import your parent and child data
Upload a CSV with parent emails, child names, base fees, meal counts, extra activity costs — any data you need. MailerBit stores unlimited custom fields per contact, so you can include everything in one import.
Create a template with merge tags
Design your fee reminder email and insert tags like {{child_name}}, {{monthly_fee}}, {{meals_count}}, {{extra_activities}}. Each parent receives an email with their child's actual data filled in automatically.
Schedule monthly automatic sends
Set the campaign to run on the 1st, 5th, or any day of the month. MailerBit sends each email with the latest data from your contact list — even if you updated fees or meal counts the day before. No manual work, every single month.
Example: Monthly Fee Reminder
From: Sunshine Kindergarten <fees@sunshine-kindergarten.com>
Subject: Fee reminder for {{child_name}} — {{current_month}}
Dear {{parent_name}},
Here is the monthly fee summary for {{child_name}} for {{current_month}}:
Payment deadline: {{payment_deadline}}
Please transfer the amount to account: {{bank_account}}
Thank you,
Sunshine Kindergarten Administration
Why Kindergartens Choose MailerBit
Unlimited Data Fields
Store child name, group, base fee, meal count, extra activities, sibling discount, allergies — any data you need. Every field becomes a merge tag you can use in your emails.
Recurring Campaigns
Schedule once, send every month automatically. Fee reminders go out on the exact same day each month, with up-to-date data, without you lifting a finger.
Send from Your Domain
Emails come from fees@your-kindergarten.com, not from a generic address. Parents see a familiar sender they trust, and your messages land in the inbox, not spam.
CSV Import
Export your parent list from any system — accounting software, spreadsheet, or school management app — and import it directly into MailerBit. Update data anytime with a fresh CSV upload.
Built-in Math
MailerBit can sum custom fields to calculate totals automatically. Base fee + meals + activities = total — computed per child, displayed in the email, no spreadsheet needed.
Preview Before Sending
See exactly what each parent will receive before the campaign goes out. Preview with real data from your contact list to catch any errors before they reach parents.
See How It Works for Your Kindergarten
Try the interactive demo — create a template, import sample data, and see how MailerBit generates personalized fee reminders for every parent. No account or credit card required.